How To Write a Resignation Letter

Deciding it’s time to leave your job is a difficult decision, there’s no sugarcoating it. Once you have made this choice, a critical step in the process is writing a resignation letter. Now we do recommend having a conversation with your leader/manager/supervisor informing them of your departure, but even with telling them in person, you must still submit a written resignation letter. 

We’re going to help you write a well-crafted letter to ensure a smooth transition and to maintain a positive relationship with your soon-to-be former employer!

You’re going to start this letter just like you would any official letter with a “Dear (insert name)” and address it to your direct supervisor whoever that may be!

You will then move into your opening paragraph where you’re going to state clearly of your intention to leave your current position. Be straightforward! You don’t want to leave any room for misinterpretation. “I am writing to formally resign from my position as (insert position title) at (company name), effective (last working day which is typically two weeks from letter date.)” We really recommend giving AT LEAST a two weeks notice. Anything under two weeks has the potential to leave a bad taste in the employer’s mouth – something we don’t want to do! Now there are special circumstances, but keep in mind that the general rule is a two-week notice.

Once you have given your intent to leave, take some time to express your gratitude for your time in that role. This helps to leave on a positive note! An example could be something like, “I am grateful for the opportunities for professional and personal development that I have received while working here.” Don’t be afraid to get personal here and really let them know about your experience and what you’re thankful for.

Next, a great move is to offer your assistance with the transition. Show your willingness to help make the transition as smooth as possible. This can include training a replacement or wrapping up current projects. You might say, “I am committed to ensuring a smooth transition and am happy to assist in training my replacement or transferring my responsibilities.”

You’ll then close your letter, again on a positive note, even expressing well wishes for the team and company. For example, “I have enjoyed being part of the team and wish the company continued success in the future.”

Once you’ve reached the end you will formally close the letter and sign your name!

Don’t let writing a resignation letter be a daunting task! Keep it professional, positive, straightforward, and concise. And remember, this is a formal record of your intent to leave your position and can impact your professional reputation, so take the time to craft it carefully. If you follow the steps we’ve written out above, you’ll be able to leave, head held high and all relationships in tact!

If you’re on the hunt for that next step, make sure to check the jobs on Of The West right now!